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Property Management Accounting & Bookkeeping
Accounting support built for complex property portfolios.
PhD Bookkeepers provides outsourced bookkeeping and property accounting support for property management companies that need more than basic transaction entry.
From monthly accounting and tenant activity to historical cleanups, reconciliations, financial reporting, and accounting-system stabilization, we help management teams maintain accurate books and gain better visibility into their properties.
More Than Monthly Bookkeeping
Property management accounting becomes complicated quickly.
Multiple properties, bank accounts, tenants, vendors, security deposits, credit cards, receivables, and prior-period transactions can create accounting problems that basic bookkeeping does not solve.
PhD Bookkeepers helps property management companies organize, correct, and maintain the accounting infrastructure behind their portfolios.
We Help With
Property & Entity Accounting
Track financial activity accurately across properties, entities, accounts, and operating categories.
Tenant & Receivable Accounting
Maintain rent rolls, tenant ledgers, receivables, deposits, prepaid rent, and related tenant activity.
Accounts Payable & Vendor Management
Manage vendor invoices, expense coding, payment workflows, and supporting documentation.
Bank & Credit Card Reconciliations
Reconcile operating accounts, reserve accounts, security-deposit accounts, and high-volume credit-card activity.
Historical Cleanup & Reconstruction
Correct prior-period errors, rebuild incomplete accounting records, reconcile historical activity, and restore reliable financial statements.
Monthly & Consolidated Financial Reporting
Prepare balance sheets, income statements, property-level reports, consolidated reporting, and management financial packages.
Security Deposit & Balance-Sheet Reconciliation
Maintain accurate deposit liabilities and reconcile supporting records to the general ledger.
CPA & Audit Support
Prepare organized, reconciled books and supporting schedules for year-end review, tax preparation, and audits.
When Property Management Accounting Gets Complicated, We Step In
We are especially helpful when:
- Your books are months or years behind.
- Prior transactions were recorded incorrectly.
- Bank or credit-card accounts have not been properly reconciled.
- Tenant balances do not agree with the general ledger.
- Security deposits need to be reconciled.
- Multiple properties or entities need clearer reporting.
- Management does not trust the financial statements.
- Your CPA or auditor needs cleaner supporting records.
- Your internal team is overwhelmed by accounting volume.
- You need a stronger monthly accounting process going forward.
From Cleanup to Ongoing Accounting
Assess
We review the existing accounting system, financial reports, reconciliations, and workflow to identify problems and priorities.
Rebuild & Reconcile
When needed, we correct historical transactions, reconcile accounts, organize supporting records, and restore reliable balances.
Establish the Monthly Process
We create a consistent workflow for AP, AR, reconciliations, tenant accounting, property accounting, and month-end close.
Report
Management receives clear, timely financial reports that provide visibility into individual properties and the overall portfolio.
Built for Property Management Operations
PhD Bookkeepers works with property management companies that need an accounting partner capable of understanding the details behind the portfolio—not simply entering transactions.
Whether your accounting needs are routine or complex, our goal is to create books that management can rely on and financial information that supports better decisions.
You manage the properties. We manage the accounting behind them.